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 Administration & Logistics Assistant At Cuso International

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Admin
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Posts : 144
Join date : 2012-07-13
Age : 29
Location : Port-harcourt

PostSubject: Administration & Logistics Assistant At Cuso International   Mon Jan 23 2017, 22:40

Administration & Logistics Assistant
Location: Ogoja, Cross River State, Nigeria
Reports to: Project Support & Logistics Officer
Contract Type: Replacement, Full-time, four (4) months commencing ASAP
Language requirements: English is essential
Deadline: February 8, 2017
Competition number: ALA-2017-01

SUMMARY
Cuso International is a North American leading international development agency that works through
volunteers to overcome poverty since more than 50 years.
Cuso International is currently implementing a new five year project: Youth Leadership, Entrepreneurship,
Access and Development Project (YouLead). Funded by Government of Canada through the Department of
Foreign Affairs, Trade and Development the project supports the creation of youth-led enterprises and
employment for young women and men in the natural resource sector in Cross River State, Nigeria.
Cuso International and implementing partners will develop a youth-driven approach to support
sustainable economic activities in key sectors (forestry, agriculture, aquaculture and eco-tourism)
identified by the CRS government and other key stakeholders. The project will also strengthen capacity of
government at State and LGA levels, youth serving civil society organizations, training organizations, and
financial institutions to develop and implement a gender-responsive NRM ‘green jobs/green economy’
policy framework as the basis of increasing employment, self-employment and secured livelihoods for
young women and men in the natural resource sectors.
Reporting directly to the Project Support and Logistics Officer, the Administration & Logistics Assistant will
be responsible for all general day-to-day administration of the Ogoja YouLead Office. The incumbent will
contribute to the implementation of the administration, finance and procurement functions of YouLead,
leading its implementation and ensuring standards, policies and procedures and practices are consistent
with donor (Global Affairs Canada) and Cuso requirements.
TERMS OF REFERENCE
KEY RESPONSIBILITIES
Office Management and Operations
Deliverable: Proactively manage the office to ensure administration, logistics and procurement systems
are accurate, efficient and customer focused as possible.
Page 2 of 3
Key responsibilities:
 Maintain an orderly, accessible and confidential filing system and assist with filing of key documents
 Ensure and monitor general office maintenance and the smooth functioning of all fixtures, fittings and
equipment.
 Ensure regular office functions are performed effectively and efficiently e.g. banking, post office,
cleaning services.
 Establish and maintain update and complete human resources file for all staff.
 Ensure all assets are covered by appropriate insurance policies according to Cuso guidelines and
manage all processes related to staff insurance.
 Maintain and update schedule for emergency folder, phone list and office emergency procedure for
staff health and safety.
 Assist the Project Supply and Logistics Officer (PSLO) in the management of vendors list, procurement
policies.
 With the support of PSLO, procure office supplies, equipment and services ensuring cost effectiveness
Cuso and Donor compliance are maintained.
 Prepare and manage monthly timesheet, attendance sheet, leave forms and vehicle log book,
equipment maintenance logbook, management of fixed asset register, inventory list, stock control.
 Lead reference point in the office for ICT and ensuring adequate support is provided by liaising with
Cuso IT staff and external IT service providers as needed.
 Manage Cuso events, providing all logistics support, including training/workshop, partners’ forum,
business development forums, etc.
Other Duties:
 Attend meetings, taking notes and keeping records as required
 To undertake specific additional responsibilities from time-to-time, as may be agreed upon with their
Line Manager.
 Provide cover to other staff as needed, including driving.
POSITION QUALIFICATIONS:
 BBA or acceptable combination of education, training and /or experience related to job requirements
 Minimum of three (3) years of work experience in the area of business administration
 Experience providing excellent customer service
 Efficient communication skills (verbal and written)
 Excellent interpersonal skills, including the ability to listen, be patient and diplomatic
 Good time management, planning and priority setting skills, and demonstrated initiative
 Effective, constructive and creative problem solving abilities
 Professionalism, diplomacy and ability to exercise discretion and maintain confidentially.
Page 3 of 3
 Flexibility to adapt to new situations with a positive and professional attitude towards working within
the organization’s standards.
 Commitment to teamwork.
 Attitudes and behaviours that demonstrate respect for diversity.
 Proficiency with Office Suite (Windows, Word, excel, Power Point, Outlook) database and internet
 Willingness to travel within the 18 LGAs of Cross River State, Nigeria.
 Ability to work irregular hours.
 Ability to drive and possession of a valid driver’s licence.

HOW TO APPLY
Your application must be forwarded to hr.westafrica@cusointernational.org, with the competition
number: ALA-2017-01 clearly marked as the subject. Applications must be received by February 8, 2017,
11:59 pm EST. No late applications will be considered. Your resume, including the cover letter must not
be longer than 4 pages in length.
To be considered, your résumé and cover letter should demonstrate that all of the essential
qualifications are met. Applications that do not meet the above requirements will not be considered.
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